Privacy Policy
Spectrum Clinical Research, Inc.

Spectrum Clinical Research, Inc. (“Spectrum Clinical Research,” “SCRI,” “we,” “our,” or “us”) is committed to respecting the privacy and protecting the personal information of individuals who visit our website, inquire about clinical research opportunities, or communicate with our organization.
This Privacy Policy describes how we collect, use, disclose, store, and protect information obtained through our website, www.scritrials.com (the “Website”).
By using our Website or voluntarily submitting information through our online forms, you acknowledge the practices described in this Privacy Policy.

1. Information We Collect
We may collect the following categories of information:
Personal Information
When you complete a contact form, patient interest form, sponsor inquiry form, or newsletter subscription, we may collect:

• First and last name

• Mailing address

• Telephone number

• Email address

• Information voluntarily included in messages or inquiries

• Communication preferences

Health-Related Information
Individuals interested in participating in clinical research may voluntarily provide information relating to medical conditions, medical history, medications, or other health-related matters when contacting us.
We request that visitors limit information submitted through general website forms to what is reasonably necessary for their inquiry. Sensitive medical records, Social Security numbers, insurance identification numbers, and other highly sensitive information should not be submitted through general website contact forms.
Automatically Collected Information
When you visit our Website, certain technical information may be collected through website hosting services, cookies, or similar technologies, including:

• Internet Protocol (IP) address

• Browser type and device information

• Operating system

• Pages visited and general website interactions

• Referring website information

• Date and time of website access

The information collected automatically depends on the technologies and services enabled on our Website.

2. How We Use Your Information
We use personal information for legitimate operational and research-related purposes, including:

• Responding to patient inquiries and requests for information

• Contacting individuals regarding clinical research opportunities they have expressed interest in

• Conducting preliminary discussions regarding potential clinical trial eligibility

• Communicating with pharmaceutical sponsors, contract research organizations, and other business partners

• Providing requested information about our services

• Sending newsletters or updates to individuals who have subscribed

• Operating, maintaining, securing, and improving our Website

• Maintaining appropriate business records

• Complying with applicable legal, regulatory, and contractual obligations

We limit the collection and use of personal information to purposes that are reasonably necessary and appropriate for our operations, subject to applicable law.
Submission of a patient interest form does not establish enrollment in a clinical trial, create a patient-provider relationship, or guarantee eligibility for research participation.

3. Clinical Research and Protected Health Information
Spectrum Clinical Research conducts clinical research activities that may involve the collection, use, and disclosure of health information.
Information obtained as part of clinical research participation may be subject to additional privacy protections, including the Health Insurance Portability and Accountability Act of 1996 (HIPAA), as applicable, FDA regulations, research protocols, informed consent documents, and other applicable requirements.
When required, individuals participating in clinical research receive separate information regarding how their health information may be used or disclosed, including applicable informed consent documentation and HIPAA authorizations.
This Website Privacy Policy does not replace any applicable Notice of Privacy Practices, research informed consent document, HIPAA authorization, or other research-specific privacy disclosure.
Information submitted through a general website form is not automatically considered protected health information under HIPAA solely because it relates to health. Its legal status and applicable protections depend on the circumstances under which it is collected and maintained.

4. Disclosure of Personal Information
We may disclose information when reasonably necessary for the purposes described in this Policy, including to:
Authorized Personnel: Employees and authorized representatives who require access to perform their responsibilities.
Service Providers: Website hosting providers, technology vendors, communication platforms, and other service providers assisting with legitimate business operations, subject to applicable contractual and confidentiality obligations.
Clinical Research Partners: Research investigators, sponsors, contract research organizations, or other authorized research partners when disclosure is appropriate and permitted by applicable law, consent, authorization, and contractual requirements.
Legal and Regulatory Authorities: Government agencies, regulatory authorities, courts, or other parties when disclosure is required or permitted by law.
We do not authorize the use or disclosure of identifiable health information for purposes inconsistent with applicable privacy laws, research authorizations, or contractual obligations.

5. Sale of Personal Information and Advertising
Spectrum Clinical Research does not sell patient information or identifiable health information to data brokers or third parties for independent commercial marketing purposes.
We do not use information voluntarily provided through patient interest forms for third-party targeted advertising.
Any website advertising, analytics, or tracking technologies that involve disclosure of personal information must be operated in accordance with applicable privacy requirements and the disclosures in this Policy.

6. Cookies and Website Analytics
Our Website may use cookies and similar technologies to support website functionality, maintain security, understand general website usage, and improve visitor experience.
Some cookies may be necessary for basic website operations, while others may support analytics or optional features.
Visitors can generally control cookies through their browser settings. Disabling certain cookies may affect website functionality.
Where required by applicable law, we will provide appropriate choices regarding nonessential cookies and tracking technologies.
Third-party website services may maintain their own privacy practices, and visitors are encouraged to review those providers' applicable privacy notices.

7. Information Security
We recognize the importance of maintaining the confidentiality, integrity, and availability of personal and health-related information.
We maintain administrative, technical, and physical safeguards reasonably designed to protect information against unauthorized access, disclosure, alteration, or destruction.
Access to information is limited based on legitimate operational responsibilities and applicable confidentiality requirements.
Although we take reasonable steps to protect information, no website, electronic communication, or information storage system can be guaranteed to be completely secure.
Visitors should avoid transmitting highly sensitive medical information through general website contact forms or unsecured email.

8. Data Retention
We retain personal information only for as long as reasonably necessary to fulfill the purposes for which it was collected or as required by applicable legal, regulatory, contractual, or legitimate business recordkeeping obligations.
Clinical research records may be subject to additional retention requirements established by the FDA, research sponsors, study protocols, and other applicable authorities.
When information is no longer required, we take reasonable measures to securely delete, destroy, or de-identify it, as appropriate.

9. Your Privacy Rights
Depending on your state of residence and applicable law, you may have rights concerning your personal information, including the right to:

• Request confirmation regarding whether we process your personal information

• Request access to certain personal information

• Request correction of inaccurate information

• Request deletion of personal information, subject to applicable exceptions

• Request a portable copy of certain information

• Opt out of certain sales, targeted advertising, or automated profiling activities, where applicable

• Withdraw consent for certain processing activities when permitted by law

Maryland Residents
Maryland residents may have additional rights under the Maryland Online Data Privacy Act when that law applies to the organization and the information involved.
Applicable rights may include access, correction, deletion, data portability, and opting out of certain processing activities, subject to statutory requirements and exceptions.
We will not unlawfully discriminate against individuals for exercising applicable privacy rights. Where legally required, individuals may appeal a decision concerning a privacy request.
How to Submit a Request
Privacy-related requests may be directed to:
Email: info@scritrials.com
Please include sufficient information to identify your request. We may need to verify your identity or authority before processing certain requests.
Requests and appeals will be handled in accordance with applicable legal requirements. Certain information may be exempt from disclosure or deletion because of legal, regulatory, research, or record-retention obligations.

10. Newsletter and Communications
Individuals who voluntarily subscribe to our newsletter may receive informational updates regarding Spectrum Clinical Research and related activities.
Subscribers may opt out of promotional email communications by following the unsubscribe instructions included in applicable emails or by contacting us directly.
We may continue to send non-promotional communications when necessary to respond to inquiries, provide requested information, or satisfy legal and operational obligations.

11. Third-Party Websites
Our Website may contain links to websites or services operated by third parties.
Spectrum Clinical Research is not responsible for the privacy practices, content, or security of independently operated third-party websites.
Visitors are encouraged to review the privacy policies of external websites before submitting personal information.

12. Children's Privacy
Our Website is not directed toward children under the age of 13, and we do not knowingly collect personal information directly from children under 13 through our general website forms without legally required parental consent or other lawful authorization.
Clinical research involving minors, when applicable, is governed by separate research protocols, informed consent and parental permission requirements, assent requirements when appropriate, and applicable regulatory protections.
If we learn that personal information has been collected from a child through the Website in violation of applicable law, we will take appropriate steps to address the information.

13. Changes to This Privacy Policy
We may revise this Privacy Policy periodically to reflect changes in our operations, technologies, information practices, or applicable legal requirements.
Updated versions will be posted on this page with a revised effective date.
Where legally required, we will provide additional notice or obtain consent before implementing material changes to our information practices.

14. Contact Information
For questions, concerns, or requests relating to this Privacy Policy or our handling of personal information, please contact:
Spectrum Clinical Research, Inc.
1 Olympic Place, Suite 900
Towson, MD 21204
Telephone: (443) 798-2670
Email: info@scritrials.com
Website: www.scritrials.com
We are committed to addressing privacy-related inquiries in a professional and timely manner.